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    8 ways to keep your practice HIPAA compliant

    Keeping your patients' data safe should be a top priority.


    5. Get cyber insurance 

    There are practices that don’t want to spend money for this type of protection, but cyber insurance is something you can’t afford not to have. We now operate in a world where hacking, ransomware and other types of cyber attacks are common, and practices need to be more vigilant than ever before. The costs related to a cyber attack and a resulting violation will be far more expensive than your investment in insurance. Be sure to work with your insurance agency to determine the level of cyber insurance necessary to properly protect your practice.

    Related article: 9 ways to avoid cyber attacks

    6. Protect your paper 

    Most practices today still rely on paper to record and process information. Therefore, practices must be very careful about how they maintain patient files, as well as how to dispose of them when needed. Invest in a good office shredder. If you work with a paper disposal service, be sure that it is trustworthy and has an excellent reputation.

    7. Attend annual training

    By having annual staff training on HIPAA you will be much better protected in regard to day-to-day activities. And if a problem does occur, you will be able to make a strong case that your practice did everything possible to educate the team and protect patient information.

    8. Require all patients to sign the notice of privacy practices form 

    In the event of a problem, not having a signed notice of privacy practice form will be seen as an indication that your practice does not have proper protocols and policies in place.

    Related article: Are your emails safe?


    HIPPAA is a very serious regulatory process that must be carefully followed by all dental practices. The good news is that HIPPA guidelines are clear and easily understood when reviewed regularly. Annual updates through continuing education will help ensure that your practice continues to follow the most current regulations.

    Dr. Lorne Lavine
    Dr. Lorne Lavine, founder and president of Dental Technology Consultants, has more than 30 years invested in the dental and dental ...


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